Compliance CheckList
DRIVER RECORDS - NEW DRIVERS
- Do you obtain a DMV report showing a prospective driver's current driving record prior to allowing him/her to drive a vehicle listed in VC 34500? VC 1808.1(a)
- Is a copy of a driver's current DMV driving record signed, dated, and retained until receipt of his/her EPN record? VC 1808.1(a)
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DRIVER RECORDS - ENP (a.k.a PNP by chp)
- Are all your company's drivers enrolled in the EPN including managers, supervisors, family members, or anyone else who may at any time drive a vehicle that requires the driver to have a class A or class B driver license or any special driving certificate, or an endorsement to transport hazardous materials with a class C license?
VC 1808.1(b)See also VC 34501.12(h)(2)(B)
- Do you have a current pull notice record on file for each of your drivers? VC 1808.1(c)
- Have EPN records been examined to verify that each employee's driver license has not been suspended or revoked; to verify each employee's traffic violation point count; and whether any employee has been convicted of driving under the influence of alcohol or drugs? VC
1808.1(c)
- Are EPN records signed and dated? VC 1808.1(c)
- Have you employed or continued to employ as a driver any person for whom a disqualifying action has been taken against his/her driving privilege or required certificate? VC 1808.1(f)
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DRIVER'S HOURS OF SERVICE RECORDS
- Do you maintain driver timekeeping records for each of your drivers including those who only drive locally (time sheets, cards, etc.)?
13 CCR 1234(a)
- Are timekeeping records complete? 13 CCR 1234(a)
- Is the original of each driver timekeeping record retained for at least six months? 13 CCR 1234(a)
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DRIVER PROFICIENCY AND RECORDS
- Do you require drivers to demonstrate their ability to safely operate each different type of vehicle or vehicle combination before allowing them to operate these vehicles on the highway unsupervised? 13 CCR 1229
- Do you maintain a record of the different types of vehicles and combinations each driver is capable of operating proficiently? 13 CCR 1234(b)
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MAINTENANCE PROGRAM AND RECORDS
- Are your vehicles maintained in good mechanical condition? 13 CCR 1230
- Do you require all drivers to submit documented daily vehicle inspection reports (DVIR)? 13 CCR 1234(e)
- Do you require a "negative DVIR report" when no defects are found by the driver? 13 CCR 1234(e)
- Are DVIRs examined and defects corrected before the vehicle is operated on the highway? 13 CCR 1234(e)
- Do you retain DVIRs for at least three months? 13 CCR 1202.2, 49 CFR 396.11(c)(2)
- Are all vehicles regularly and systematically inspected, maintained, and lubricated? 13 CCR 1232(a)
- Do you have a means of indicating the types of inspection, maintenance, and lubrication operations to be performed on each of your vehicles and does that means include the date or mileage when these operations are due? 13 CCR 1232(a)
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INSPECTION, MAINTENANCE, LUBRICATION, AND REPAIR RECORDS
- Do you document each inspection, maintenance, lubrication, and repair performed for each vehicle under your control? 13 CCR 1234(f)
- Are all maintenance records kept current and available for inspection? 13 CCR 1234(f)
- Are maintenance records retained for at least one year? 13 CCR 1234(f)
- Do maintenance records include: 13 CCR 1234(f) (a) Identification of the vehicle
including, make, model, license number, or other means of positive identification?
(b) Date or mileage and nature of each inspection, maintenance, lubrication, and
repair performed? (c) The inspection, maintenance, and lubrication intervals?
(d) The name of the lessor or contractor furnishing any vehicle?
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CARRIER-PERFORMED INSPECTIONS
Applies only to motor carriers operating the following vehicles.
- Motortrucks of three or more axles which are more than 10,000 pounds gross vehicle weight rating.
- Truck tractors.
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Trailers and semitrailers, pole or pipe dollies, auxiliary dollies, and logging dollies used in combination with vehicles listed above. Camp trailers (VC 242), trailer coaches (VC 635), and utility trailers (VC 666), as defined, are not included.
- Any motortruck with a gross vehicle weight rating of more than 10,000 pounds (excluding a pickup truck as defined in 471 VC), while towing any trailer or semitrailer that results in a combination length over 40 feet (excluding trailer coaches, camp trailers, and utility trailers, as those terms are defined in the Vehicle Code).
- Any truck, or any combination of a truck and any other vehicle, transporting hazardous materials in an amount that requires the display of placards, a hazardous materials transport license, or a hazardous waste transporter registration.
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- Do you perform a safety inspection at least every 90 days on each truck, tractor, trailer, and dolly? VC 34505.5(a)
- Do your 90-day safety inspections include at least the following: VC 34505.5(a)
(a) Brake adjustment?
(b) Brake system components and leaks?
(c) Steering and suspension systems?
(d) Tires and wheels?
(e) Vehicle connecting devices (fifth wheels, kingpins, pintle hooks, drawbars, chains, etc.)?
- Are defects which are noted during 90-day inspections corrected prior to operating the vehicle on the highway? VC 34505.5(b)
- Do 90-day inspection records include: VC 34505.5(c)
(a) Identification of the vehicle including, make, model, license number, company vehicle number or other means of positive identification?
(b) Date and nature of each inspection and repair performed?
(c) The signature of your authorized representative attesting to the inspection and to the completion of all required repairs?
- Are these inspection records retained for at least two years? VC 34505.5(c)
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VEHICLE IDENTIFICATION
- Does each vehicle or combination of vehicles display the company name on both sides in characters clearly legible from a distance of 50 feet? 13 CCR 1256
- Do your vehicles display a valid operating authority, motor carrier permit, or identification number? VC 34507.5(b)(1)
- Are identification numbers removed before sale, transfer, or other disposal of a vehicle? VC 34507.5(b)(3)
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HAZARDOUS MATERIALS HANDLING PROCEDURES
- If you transport hazardous materials or hazardous waste, do you ensure that you only transport shipments that are in compliance with regulations contained in Title 49, Code of Federal Regulations (49 CFR) Parts 100 to 178 covering the following requirements?
- (a) Packaging, selection, and proper use of specification containers. 13 CCR 1163, 49 CFR 173.24
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(b) Marking and placement of required markings on packages and containers. 13 CCR 1161.3, 49 CFR 172.300
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(c) Proper labeling of packaging and containers. 13 CCR 1161.2, 49 CFR 172.400
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(d) Proper placarding of vehicles or containers. 13 CCR 1162, 49 CFR 172.500
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(e) Shipping papers including, proper entries, sequence of entries; legibility of shipper's certification when required; shipping paper retention as required; availability in transport vehicles? 13 CCR 1161, 49 CFR 172.200
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(f) Loading compatibility, load securement, protection from weather? 13 CCR 1164, 49 CFR Part 177
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(g) Spill reports submitted as required; copies retained at terminal? 13 CCR 1166, 49 CFR Part 171
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COMPLIANCE RATING
- You are responsible to call and surrender your fleet to the CHP. The CHP will issue a compliance rating of:
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SATISFACTORY RATED TERMINALS
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UNSATISFACTORY RATED TERMINALS
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CONDITIONAL RATED TERMINALS
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